Adaptive oversight and instant insights with oomnia CTMS
Navigate Clinical Trial Complexities with Confidence and Precision
- NAll data in one place
- NEasy data management and tracking
- NAdverse event monitoring
- NEfficient budgeting
Navigate Clinical Trial Complexities with Confidence and Precision
- NAll data in one place
- NEasy data management and tracking
- NAdverse event monitoring
- NEfficient budgeting
Discover the capabilities of oomnia CTMS firsthand
Revolutionize trial management with oomnia CTMS
Experience streamlined clinical trial management
oomnia integrates Clinical Trial Management System (CTMS) features designed to streamline and optimize your clinical trial management. CTMS plays a vital role in the planning, execution, monitoring, and reporting of clinical studies. Gain unparalleled insights and oversight across your clinical trials. Trust oomnia for streamlined and data-driven trial management that empowers you to efficiently achieve your research goals.
Benefits of our unified CTMS
Discover the advantages of streamlined trial management
All Data in One Place
Easy User Management
Interactive Overview
oomnia CTMS allows an easy maintainance oversight of the study with real-time data feeds and downloadable reports. Metrics include for example adverse event information, protocol deviations, or source data verification progress. Advanced metrics and risk management analytics can be made available.
Error Reduction
Time Savings
Monitoring visits can be scheduled directly through oomnia CTMS, providing rapid access to information from contact lists. Selection of investigational sites and investigators is made simple. Additionally, the tool allows for the efficient creation of budgets prior to the commencement of a study.
Cost Savings
Advanced features of oomnia CTMS
Unlock the full potential of your clinical trials
Reliable site and investigator selection and tracking
Elevate your clinical trials with precision
Site selection and feasibility assessment
- oomnia CTMS includes a feature for assessing the qualifications and expertise of trial sites
- Real-time reports offer insights, aiding in the decision-making process about the inclusion of new investigational sites in the clinical trial
List of investigational site staff
- oomnia CTMS enables centralized tracking of all site staff involved in the clinical trial, consolidating their contact information in a single location
- The tool allows for the monitoring of site staff activation and withdrawal, as well as the management of their responsibilities
Study milestone and enrollment management
Efficiently manage study milestones
Key milestone and enrollment dates tracking
- Our CTMS facilitates the definition of key milestones and the scheduling of planned dates for their completion at the start of the clinical trial
- It ensures the tracking of whether these key milestones are met within the set timelines and allows for necessary adjustments as required
All milestones in one place
- oomnia CTMS provides a clear overview of all completed and forthcoming milestones in the study calendar
- It offers various viewing options, such as calendar view or Gantt view, to efficiently monitor the progress of the trial
Recruitment information
- The CTMS enables real-time tracking of the latest patient recruitment information, sourced directly from the EDC
- It allows for viewing detailed statistics on the number of planned, enrolled, screened, or early terminated patients for each clinical trial, as well as for each investigational site
Comprehensive finance management
Maximize financial control and success
oomnia CTMS helps with budgeting, financial monitoring and managing expenses associated with conducting clinical trials.
Budget creation and management
- oomnia CTMS includes functionality for initiating the creation of a study budget and budget grid, enabling pre-determination of expenses for various visits, examinations, and other costs associated with the trial
Invoice processing and payment tracking
- Our CTMS tool streamlines the process of invoice creation during the clinical trial with its efficient invoice entry feature
- The study team simply needs to input the number of patients for whom certain examinations have been conducted, and the system automatically generates an invoice
Contract management
- With site contract and budget tracking, you can enter the amounts allocated for different visits, examinations, or other expenses
Cost tracking and analysis
- Track actual expenses against the budget in real-time, providing insights into cost overruns or savings and enabling proactive financial management
Budget creation and management
- Start creating study budget and budget grid which will allow you to pre-determine how much money would be paid for different visits, examinations, or other expenses
Invoice processing and payment tracking
- Efficiently create invoices during the course of your clinical trial with the streamlined invoice entry feature
- Study team will only have to select how many patients certain examinations have been performed for, and the system will automatically create an invoice
Contract management
- With site contract and budget tracking you can enter how much money would be paid for different visits, examinations, or other expenses
Cost tracking and analysis
- Track actual expenses against the budget in real-time, providing insights into cost overruns or savings and enabling proactive financial management
Document management
Streamline and secure your critical documents
Our CTMS solution helps to manage essential clinical trial documentation and easily upload it directly into eTMF.
Automatic filing to the eTMF
- The CTMS allows for the seamless filing of documents directly into the eTMF
- This feature eliminates the need to download and re-upload documents, thereby saving considerable time
Version control and audit trails
- Utilize advanced version control for tracking document changes and ensuring currency
- Maintain transparency with detailed audit trails recording changes, including responsible parties, timestamps, and nature of modifications, providing a comprehensive document revision history
Essential documentation tracking
- Keep track of what essential documents have been completed, signed, and filed into the eTMF
- Set expected dates when certain documents should be completed and receive notifications about their completion status
Why oomnia
Integrated EDC, RTSM, ePRO, eCOA, eSource, CTMS, and eTMF
- Unified SaaS-solution
- Real-time analytics
- Full interoperability
- Unmatched user experience
- Easy learning curve
- Adaptive flexibility
- Exceptional services
- Instant collaboration
- Swift validation process
Training and delegation management
Empower your team for success
Site staff training management
- Our CTMS tool enables the definition of required trainings for each site staff member
- It facilitates tracking of the completion status of these trainings
Site delegation management
- Ensure that each site staff member is delegated with the appropriate tasks, and that they have attended necessary trainings
- Complete the site staff and delegation log, including sign-off, directly within oomnia
Monitoring management
Ensure effective oversight and data quality
Monitoring visits scheduling and tracking
- Monitoring visits can be scheduled directly through the CTMS
- The system automatically files information and essential documentation into the eTMF
- Automated workflow templates can be set up in the CTMS to create tasks for the appropriate users
Action item log
- The CTMS provides the capability to send investigational sites information about topics to be discussed in the upcoming monitoring visit or issues identified during the previous visit
Quick monitoring visit report creation
- Pre-defined templates in the CTMS allow for quick creation of monitoring visit reports
- The tool enables pulling information directly from eCRFs and other documents for comprehensive reporting
Easy participant progress tracking
Simplify tracking for efficient progress monitoring
Study visit tracking
- Our oomnia CTMS maintains tracking of upcoming scheduled study visits for each participant
- Automatic notifications are generated when a study visit occurs outside the expected timeframe
Recruitment source tracking
- The CTMS enables tracking of the sources from which each enrolled patient is recruited, aiding in the optimization of recruitment strategies
Efficient study planning and decision making
Experience smarter study and effective decision-making
Risk management
- The CTMS has the capability to identify key risk indicators and generate graphs for their representation
- Examples of these key risk indicators include the percentage of missed visits, the number of Serious Adverse Events (SAEs) per subject, or the number of queries per subject
Interactive study calendars and timelines
- The CTMS aids in the efficient organization of monitoring visits
- It displays all scheduled visits and tasks in a centralized location
- Milestones for the clinical trial can be created within the CTMS, along with setting expected dates for their achievement
trusted by
Data management and reporting
Unlock insights with efficient data handling
Fully customizable visualizations
- The CTMS offers customization options to align with the specific needs and preferences of your organization and/or trial
- It provides flexibility for full personalization, including standard templates and dashboards
Data export and sharing capabilities
- Our oomnia CTMS facilitates secure export and sharing of data with external systems or stakeholders, while maintaining data integrity
Tracking possibilities
- Automated data integration and visualization from various EDC documents in the CTMS optimize data analysis efficiency
- Customizable trackers in the CTMS enhance collaboration, efficiency, and quality across study teams
Adverse event and protocol deviation tracking
Ensure safety and protocol adherence
Adverse event tracking
- oomnia CTMS offers real-time access to detailed information about each adverse event recorded in the EDC
- It enables continuous tracking of the adverse event until its resolution
- Regularly updating reports and graphs within the CTMS facilitate the analysis of all adverse events, providing critical safety information
Protocol deviation tracking
- The CTMS consolidates all recorded protocol deviations in a single location, easily accessible as needed
- It enables the detection of issues at investigational sites and supports taking necessary mitigation steps through real-time updated integrated graphical reports
Effective communication and collaboration
Facilitate seamless cooperation and information exchange
Integrated messaging and notification system
- Seamless stakeholder communication is enabled in the CTMS through features like email notifications, in-app messaging, and automated alerts
- Collaboration is enhanced with timely notifications and automated alerts related to study milestones, data submissions, and protocol deviations
Document sharing and collaboration tools
- The eTMF and CTMS components offer functionalities for document upload, sharing, and collaborative review, enhanced with version control, audit trails, and secure access permissions
- Managing contact lists for effective communication and collaboration is simplified within these systems.
Security and audit trails
Ensure data integrity and compliance
Data privacy and security features
- Sensitive trial data and participant information are protected in the CTMS in compliance with data protection laws
- Role-based access control is implemented within the system to restrict document access, ensuring data privacy and regulatory compliance
Comprehensive audit trails
- Detailed logs of user actions are maintained in the CTMS for enhanced transparency
- Accountability and data integrity are enhanced by tracking changes in critical trial data and documents within the system
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Complementary services
Unlock more possibilities
Risk-based monitoring and source data review
Our service is dedicated to ensure the highest quality, accuracy, validity, and reliability of your clinical trial data. The service encompasses thorough oversight, sophisticated analysis, review, and cleaning of clinical trial data. Discover our Risk-Based Monitoring and Source Data Review service.
Biostatistics and statistical programming
Before the study’s commencement, biostatistical methods are used to oversee the study design in terms of calculating the sample size, and providing randomization solutions to compose a scientifically sound performance. As the data collection is complete and clinical study brought to a close, biostatistics provide a quantitative framework for interpreting the study results. Learn more about our Biostatistics and Statistical Programming service.
What our clients say
Read more about the experiences from those who have partnered with us
"All jobs, both large and small, are performed with the same dedication to quality, detail, innovative thinking, and rigor. It is always a pleasure to work with the Wemedoo team."
"Their dedication to, and support of, our projects has resulted in clear quality deliverables. They are always there to answer any questions with expertise in a timely manner. I am looking forward to our next project together."
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Frequently asked questions
Get the answers you need about oomnia CTMS
What does oomnia Clinical Trial Management System (CTMS) do?
Serving as a centralized platform for managing all aspects of clinical trials, oomnia CTMS integrates various trial-related activities and data into a single system, facilitating access and better management.
How does oomnia CTMS enhance clinical trial efficiency?
If CTMS is set up properly in the beginning, it saves resources over the course of the trial. All of the documentation is centrally located, and can be accessed with a simple click of a button. This has various advantages. First of all, study staff and contact information is available and accessible at all times. Furthermore, study milestones are represented in a calendar, and automated notifications are received by the appropriate team members, ensuring timely planning and completion. Budgeting enables the drafting of the study budget and provides easy control over the cost for each visit, examination, and any other item. Lastly, automated workflow templates will create tasks for appropriate users as soon as a monitoring visit is scheduled.
What makes our CTMS stand out in the market?
oomnia CTMS seamlessly incorporates data from other oomnia tools (EDC, RTSM, eTMF, etc.). This drastically increases accuracy, reduces manual labour and costs. oomnia CTMS can also be used as a standalone system that can accommodate data entered by study staff, creating a comprehensive tool to track and manage your clinical trials from site selection to study closeout.
What kind of support and training do we offer for our CTMS?
Can oomnia CTMS help in reducing the overall cost of clinical trials?
As a part of the oomnia unified clinical research software, our CTMS can drastically reduce the overall costs of your clinical trials. oomnia CTMS is integrally connected with other oomnia systems, such as eCRFs, RTSM, eTMF, ePRO and eCOA, which significantly reduce manual labour and the time lag that information is available to trial management. Automatic real-time reports derived from participant eCRF, PDLs, SAE report forms, and eTMF, amongst others, provide crucial information regarding trial performance at the participant, investigational site, and trial levels. Performance and risk metrics allow for the contemporaneous identification of issues and risk mitigation.
How can I book a demo and experience oomnia for myself?
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